How to add a document

There are 3 different kinds of documents you can add in Web Manuals.

  • A Web document 
  • A File document 
  • An External document
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Web Document

A Web document is a document edited and managed within Web Manuals.

  1. Click on the Category where your new document will be located
  2. To create a new document, click on Add Document, which you find in the bottom right corner and select Web Document
  3. Choose Document type, which indicates which type of review process the document should go through, among other settings. 
  4. Specify the Name of the document.
  5. If desired, type in a Short Code for the document (e.g. OM-B).
  6. Click on Save to add the document.

Note: These settings can be changed afterwards.

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File document

A File document is a document such as PDF, images, Word document. PDF and images can be opened directly in Web Manuals. All other documents need to be downloaded.

  1. Click on the Category where your new document will be located
  2. Click on Add Document, which you find in the bottom right corner and select File document 
  3. Choose the Document type, which indicates which type of review process the document should go through, among other settings. 
  4. Click on Upload file(s) and select the document(s) you want to upload. You can select and upload multiple documents at the same time.
  5. Specify the Name of the document.
  6. If desired, type a Short Code for the document.
  7. If desired change the Revision name.
  8. Change the revision date if desired (default is today’s date)
  9. If Publish is selected the document will be published immediately.
  10. Click on Save.

Note: These settings can be changed afterwards.

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External Document

An External document refers to a document that does not exist on the site, i.e. a static URL link.

  1. Click on the Category that your new document will belong to. 
  2. Click on Add Document, which you find in the bottom right corner and select
  3. Choose Document type, which indicates which type of review process the document should go through, among other settings. 
  4. Specify the name of the document.
  5. If desired, type a Short Code for the document.
  6. If desired change the Revision name.
  7. Change the revision date if desired (default is today’s date).
  8. In the External URL field insert the URL to the document.
  9. If Send reminder is selected an immediate reminder is sent to the readers who have the appropriate permissions to the document. 
  10. Click on Save to add the document.
  11. Note: These settings can be changed afterwards.
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