Adding abbreviations to existing documents
Hi, we're just starting to apply the abbreviations module fully, but have found that when added they enable the change function to a page. As we are potentially adding multiple abbreviations to an operations manual, and this could hide the real changes being enacted in a manual during a revision update, does anyone know of a way to disable the manual from "seeing" these abbreviation "changes" without publishing a revision, solely to enable the abbreviations module?
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Hi Peter,
From what I’ve seen, there doesn’t seem to be a way to stop the change bars from appearing when abbreviations are added, my understanding is that it’s part of how Web Manuals tracks all changes for compliance purposes, even if the edits are minor.
That said, there could a couple of workarounds that help make the real content changes stand out more clearly:
Using the "Summary of Changes" module and setting it to show only "Pages with comments".
We just avoid adding comments to pages where we’ve only inserted abbreviations, so those don’t show up in the summary.
Alternatively, you can set the summary to show "Only pages with important comments" and then tag all abbreviation-related comments as minor. That way, they’re filtered out of the main list of changes.
It’s not a perfect solution, but it does help keep the focus on the meaningful updates during a revision.
Hope that helps a bit!
Best regards,
Karsten Sørensen
Hi Karsten, yes we were aware make use of both of those options. We don't see that the addition of an abbreviation from the module is an actual change to the document, just an enhancement, so would argue that the change tracker is not applicable (unless of course the abbreviation is newly added to the text). Thanks very much for taking the time to respond.
Best regards,
Pete
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