Permissions in Web Manuals are primarily managed through Roles, rather than being assigned to individual users one by one. A Role is a group of users who share the same level of access, such as Pilots, Cabin Crew, Quality Managers, or Heads of Flight Operations. Assigning a permission to a Role automatically applies it to all users within that Role, making it easier to manage access across your organization without configuring each user individually.
A Role can also be assigned to a single individual user when they require specific or isolated access. This can be particularly useful when a user needs access to a specific document or needs to be involved in a particular approval workflow stage within a manual.
Access is controlled at the intersection of Roles and document Categories, using a permissions grid. Each square where a Role and Category meet can be configured as No Access, View, or View with Reminders, depending on what the users in that Role need to access and whether they need to receive reminders.
Learn about how to manage your users and permissions.
Role-Category Permissions
Permissions
Permissions allow you to configure the access that Roles have to the documentation, which is distributed across categories. In the permissions grid, the list on the left includes all the categories on your site, while the list on top includes all the Roles. In order to provide access to a category, you should click on the intersection between the role and the category.
View and Reminder
Clicking once will give View access to the role, while clicking twice will enable Reminders for the role.
| Allows the Role to view the documents in the category. | |
| Allows the Role to view the documents in the category and receive notifications when a new revision of a document is published. |
Note that the squares that you have clicked on will remain striped until you click on Update.